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EMPLOYMENT

JOB OPENING: Grant Manager

Closes: May 23, 2014

Hospitality House, a non-profit crisis intervention agency, seeks successful, detailed oriented, organized, Grant Manager with BA and 3 years grant writing experience.

The Grant Manger is responsible for researching and applying for grants to support the programs and services at Hospitality House and analyzing and preparing data for reports and grant applications. This position works closely with the Executive Director and Director of Development.

The ideal candidate will have a solid background in grant writing with demonstrated success and working with data bases. This position requires an individual that is self-directed, detailed oriented, organized, has excellent written and oral communication skills and has proficient computer skills.

This is a 30-35 hour per week position. Send letter of interest, resume, three references, a writing sample and salary requirements to Lynne Mason, Executive Director, Hospitality House, PO Box 309, Boone, NC 28607. Application deadline: May 23, 2014 or until filled.

JOB DESCRIPTION

RESPONSIBILITIES:

1) Research and identify potential funding and sponsorship sources.

2) Prepare, write and submit appropriate applications for funding including all government grants (federal, state and local) and non-governmental grants (foundations, endowments and community). This currently includes the annual Continuum of Care and Emergency Solutions Grant collaborative applications.

3) Collect and evaluate information about best practices, policy and research related to homelessness.

4) Conduct analyses related to homeless systems and programs, manipulating data from multiple sources, identifying key findings,comparing data to national trends and comparable communities.

5) Record and track organizational activities and data for grant reporting.

6) Analyze, manipulate and prepare reports from databases which may include Excel and Homeless Management Information Systems (HMIS).

7) Prepare reports for funding sources as required.

8) Participate in designated community meetings including the Northwest Continuum of Care (NW CoC) and HMIS meetings.

9) Assist with annual HUD Activities including;
 Point in Time Count (PIT)
 Housing Inventory Chart (HIC)
 Grant Inventory Worksheet (GIW)
 AHAR

10) Track and record income received through donations and sponsorships.

11) Assist Executive Director with special assignments.

12) Edit and proofread documents to ensure accuracy and compliance with internal policy. Process other correspondence and reports.

13) Maintain records and file systems.

14) Other duties as assigned including special assignments.

SUPERVISION

The Grants Manager works independently in planning and executing daily activities. This position requires an individual that is self-directed, detailed oriented, organized and has proficient computer skills. The person in the position works closely with the Executive Director and Director of Development; however, the primary supervisor for this position is the Executive Director. Supervision is available as needed and to discuss specific situations. The Director will meet with the Grants Manager at least once a month for supervision, review of work, observation of skills and planning purposes. Performance is reviewed through observation, monitoring of records and documents, funds raised and job performance reviews.

KNOWLEDGE, SKILLS AND ABILITIES

Required:
 Bachelor’s degree in Non-Profit Management or a related field required; Master’s Degree preferred
 Minimum of 3 years experience grant writing and editing in a fast paced deadline driven environment
 Demonstrated successful grant writing
 Excellent writer and researcher, ability to handle multiple projects, able to digest complex information from many sources, detailed oriented
 Experience building and maintaining productive professional relationships with co-workers, service providers, community leaders, governmental officials and media
 Ability to work in partnership with other team members as well as work independently
 Self-directed, highly motivated, reliable
 Organized, excellent writing and verbal communication skills
 Proficiency in using computer to include Microsoft Office Suite (Word, Excel, Access and Power Point) and data management software such as HMIS.
 Demonstrated ability to respond appropriately to the cultural, racial, religious, affection preference and economic differences present among the organization’s service population and staff.

JOB OPENING: Part Time Shelter Assistant

Closes:  April 30, 2014

Hospitality House, a private non-profit agency serving the homeless and those facing a crisis situation, is seeking a Part-time, As-needed Shelter Assistant to oversee shelter operations when regular staff is unavailable. Hours does include overnight and weekends. This position is responsible for assisting with the smooth operation of shelter services. This position requires the ability to work independently with a diverse population, many whom may present with challenging behaviors in an environment that can be chaotic at times. The individual in this position must be willing to enforce program guidelines.

The ideal candidate will possess a bachelor’s degree in Social Work, Sociology, Psychology or a related field; however a high school diploma with related experience will be considered.  Additionally, candidates should possess the skills to work effectively with the homeless population; to work collaboratively with staff, donors, clients, volunteers, and the public; to work independently; to communicate effectively with diverse populations with strong verbal and listening skills; and to be willing to follow and enforce program guidelines. Prefer candidates with strong computer skills, including data entry experience.

Applications Instructions:  Interested applicants must submit in person the following items by 5pm on April 30, 2014.

  • Application (available at the agency or online)
  • Letter of interest highlighting relevant experience and why you want to work for a homeless services agency;
  • Contact information (including email, address, and phone) for at least three (3) professional references; and
  • Resume

Submit completed application materials to:

            Hospitality House

            338 Brook Hollow Road

            Boone, NC  28607

            Attention: Tina Krause, Director of Services

Employment Application

JOB DESCRIPTION

    Part-Time Shelter Assistant Job Description

The Shelter Assistant is responsible for assisting with the day to day operation of the shelter and works closely with the Shelter and Service Coordinators.

RESPONSIBILITIES when applicable, depending on time of day

1. Assist with the day to day operation of shelter services

a)      Cover front desk during assigned office hours

b)      Enforce shelter guidelines

c)      Greet and assist residents and visitors

d)     Sign in non-residents at the shelter for services

e)      Sign in shelter residents between 5PM – 6:30PM per shelter guidelines

f)       Test for alcohol use at check in and as needed

g)      Complete Urine Drug Screen when indicated

h)      File case notes and other forms in resident files regularly

i)        Complete intake and homeless verification for new residents as needed

j)        Provide general support to residents and advise ES Service Coordinator of any special issues

k)      Facilitate Daily House Meeting at 7:00pm

l)        Answer phone, field phone inquiries, direct phone calls to staff

m)    Maintain current daily log sheet (includes all shelter facilities)

n)      Keep office and personal hygiene supplies in an orderly manneR

o)      Check off chores when complete

p)      Notify ES Coordinator of individuals that did not complete their chore

q)      Assist with the copying of forms and reports as needed or requested

r)       Distribute resident mail when requested by resident

s)       Assist with other duties at the request of the ES Service Coordinator or Director of Services

2. Assist with the Bread of Life Program

a)      Insure that meals are served at breakfast, lunch and dinner

b)      Make emergency arrangements for no show meals

c)      Document receipt of all donated food items

d)     Document all food boxes that are distributed

3. Assist with the receipt of non-cash/in-kind donations

a)      Receive non-cash donations (refer large clothing donations to area thrift stores)

b)      Record information of donor in In-Kind Donation log book

4. Assist with insuring needed supplies are available

a)      Monitor house, medical and office supply needs

b)      Notify Director of Services of needed supplies

5. Manage Homeless Data

a)      Enter all intakes and exits in Daily Log Book

b)      Assist Director in compiling data for reports

6. Assist with volunteers

a)      Welcome volunteers and provide name tag

b)      Orient volunteers to job assignment

c)      Make sure volunteers sign in/out on the Volunteer Sign In Log

7. Assist with insuring that maintenance and repair needs of all facilities are addressed

a)      Notify Maintenance Technician of maintenance and repair needs

b)      Contact Director with any emergency maintenance and repair needs

8. Assist with Fire and Safety Program for all facilities

a)      Review fire escape plan at House Meetings

b)      Enforce no smoking inside and only in designated smoking areas

c)      Insure that all doorways are fully accessible

9. Participate in training

a)      Attend initial orientation activities

b)      Develop a working knowledge base about program policies and procedures

c)      Participate in appropriate training functions in order to update skills and to acquire new skills

d)     Attend and participate in monthly staff meetings

COMPENSATION:

This is a part time position at an hourly rate. There will be a 90 day probationary employment period.  At the end of the probationary period, an evaluation will be completed and if the employment has been mutually satisfactory, the position will become regular part time. Since this is a part time position, the only benefit that you will be eligible for is participation in the agency’s SIMPLE retirement plan.

SUPERVISION

The position requires the ability to work independently under the supervision of the Director of Services.  In addition, the Shelter or ES Service Coordinators may assign tasks to complete.  This position also requires the ability to work with a diverse population, many whom may present with challenging behaviors.  The individual in this position must be willing to enforce program guidelines. The primary supervisor for this position is the Director of Services. Supervision is available as needed and to staff difficult situations.  The Director of Services will meet with the Shelter Assistant at least once a month for supervision, review of work, observation of skills and planning purposes. Performance is reviewed through observation, monitoring of records and documents, and job performance reviews.

KNOWLEDGE, SKILLS AND ABILITIES

Required:

  • Bachelor’s degree in Social Work, Sociology, Psychology or a related field; however, a high school diploma or the equivalent with related experience will be considered
  • Ability to work effectively with the homeless population
  • Ability to work well with others and to be a team player
  • Ability to work independently
  • Strong verbal and listening communication skills
  • Ability to follow and enforce program guidelines
  • Basic computer skills; Microsoft Word, Excel, and Outlook
  • Availability on short notice for any shift

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Nondiscrimination Statement

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability.

To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).

USDA is an equal opportunity provider and employer.